Personal Assistant: House of Tara International
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Personal Assistant: House of Tara International

Primary Responsibilities:

  • Provide executive-level administrative support to Director
  • Comprehensive management of diaries and schedules
  • Provide efficient secretarial & comprehensive administrative support
  • Schedule all meetings and ensure venue bookings
  • Email management - Screen all Emails, Calls and Calendar invites on behalf of the Director, responding and prioritizing as necessary
  • Produce meeting briefs, agenda, take minutes, compose and type correspondences on behalf of the Director.
  • Prepare presentation material in PowerPoint
  • Organize external / internal meetings, attend and take minutes.

 Qualification, Experience:

  • Graduate degree
  • Minimum of 3 years experience
  • Highly developed ability to write in a clear and understandable way both to stakeholders and staff
  • Inbox management – creating group folders based on source and related emails, checking Director’s emails and replying when required
  • Well-developed ability to collect data from various sources, analyse findings and present a clear result that meets desired outcomes
  • Well-developed ability to plan and organize own work, identifying conflicting demands and establishing clear priorities in order to meet agreed objectives
  • A professional ability to work independently and with others as part of a team, providing support as required, building and maintaining relationships with individuals in order to achieve business goals

Skill & Competencies:

  • MS Project (planning, scheduling & monitoring projects)
  • MS Visio (process flow diagrams & product based planning)
  • MS Office suite
  • Excel (formatting, formulas, charts & graphs)
  • Word (creating templates, mail-merge, document collaboration)
  • PowerPoint (creating standard templates & layouts (mail-shots))
  • MS Outlook (Email, contacts & diary management)
  • Apple Keynote
  • Proficiency in Windows/Mac OS
To apply click here


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