To give continuous support to the operations team by providing updated assessment of any threat to the operational activities and personnel.
To provide support and deliver complex administration services with a view to enhancing organizational effectiveness and efficiency
To proactively manage day to day admin demands as well as provide administrative support to staff.
To receive incoming calls and direct them to the right personnel/ department accordingly.
To welcome guests, manage and direct them to the appropriate persons as necessary.
To maintain the cleanliness and orderliness of the office entrance and reception area.
To maintain office supply vendors contact information.
To liaise with vendors and suppliers for general office supplies
To provide support in the day-to-day office management.
To receive, sort and distribute all mail as well as keep a record of all incoming and out-going correspondence.
To arrange approved CEO travel and accommodation directly or through travel agents.
To coordinate with the Logistics team on airport pick-ups and drop-offs.
Minimum of a first degree in Administrative and Secretarial Procedures or a relevant Social Science field.
Must 1-3 years of relevant work experience in oil and gas company.
Must be proficient in the use of Microsoft Word, Outlook, PowerPoint, Excel, etc. to produce correspondence and documents and maintain records, spreadsheets and databases.
Must be extremely proficient at taking notes, memos and messages.
Must have clear and concise communication skills.
Must display a pleasing and cordial personality.
Must understand and be able to maintain utmost standards of confidentiality